Accounting Receivables
Manage your company's accounts receivable business and
prescription charges with the Abacus Accounts Receivable
(A/R) System. This easy-to-use system works interactively
with the Abacus Pharmacy System, sharing the same company
and patient files. By using both systems, you can easily
charge prescriptions or copays to a patient's account during
the prescription filling process.
With Abacus A/R you can perform all traditional accounts
receivable functions—from setting up and maintaining a
customer's charge account to producing a monthly statement
of accounts. In addition, you can choose to use the
balance-forward or open-item method of accounting. In Abacus
A/R, balance-forward is easy to learn, maintain, and
operate, and is the most commonly used accounting method for
retail stores. Open-item requires more entry and maintenance
time, yet provides the detailed information and increased
audit control valuable when an institution, such as a
nursing home, an insurance company, or worker's
compensation, pays for a specific charge.
Easily view patient and insurance carrier balances, send
statements, and print detailed accounts receivable aging
reports by patient or carrier. Enjoy comprehensive financial
data management with easy posting, reporting and tracking of
private pay and facility charges with a variety of accounts
receivable reports. Easily process statements, trial
balances and departmental reports with electronic claims
reconciliation.
The accounts receivable feature is integrated and included.
It provides a full patient balance, statements, reports and
accurate audit trail accountability. It also provides the
ability to administer password protection options when
necessary. You can post charges, payments, or credits to a
customer's account, view transactions from their current or
prior billing period and, when needed, to reprint a
statement for that period.
General Features:
§ The past due amounts and current charge balances are
displayed on the prescription fill screen for quick and
up-to-the-minute reference.
§ Entire prescription cost or third party co-pay may be
automatically charged during prescription filling.
§ You can establish default credit limits for all your
patients or for select individuals only. Also a patient may
be made sales tax and/or finance charge exempt.
§ You can set finance charge percentages, minimum finance
charges, minimum past due amounts, and minimum past due days
before applying the finance charges. Also accounts that are
30, 60 or 90 days past due may be "frozen" so that no new
charges may be posted.
§ No need to close period.
§ Password protection is available to protect your accounts
from accidental or unauthorized changes, postings, and
deletions.
§ You can define customer groups and print trial balances
and statements for customers in those groups.
Statement Printing Features:
§ Statements can be printed anytime. Statements can be
sorted by name, account number, or by zip code. This allows
you be as flexible as possible and maximizes your postage
savings.
§ You can print statements on blank stock paper or
pre-printed forms.
§ The statement will print the name of the patient and
his/her transactions when different from that of the
responsible party.
§ You have the option of displaying the name of the drug,
doctor, and/or quantity dispensed on the statement.
§ Statements may be selectively printed for zero balance,
credit balance accounts, or accounts that are 30, 60 or 90
days past due.
§ Also special attention may be given to those accounts
that are 30, 60, or 90 days past due by printing a message
on the statement alerting the account holder of his/her
responsibility.
§ Customized greetings messages announcing new products,
holiday sales, or thanking customers for their patronage may
be printed on your monthly statements.
